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Limassol
Responsible for handling front office reception duties, including greeting guests and offering them a beverage, answering phones, handling company inquiries, and sorting and distributing mail.
Primary responsibilities
- Answer phones and operate a switchboard.
- Route calls to specific people.
- Answer inquiries about company.
- Greet visitors warmly and make sure they are comfortable.
- Call persons waiting for visitor and book them a room to meet in.
- Schedule meetings and conference rooms.
- Make coffee and set out food.
- Ensure reception area is tidy.
- Coordinate office activities.
- Hand out employee applications.
- Arrange appointments.
- Send email and faxes.
- Collect and distribute parcels and other mail.
- Perform basic, filing, and clerical duties.
- Take and relay messages.
- Update appointment calendars.
- Schedule follow-up appointments.
Requirements
Degree
High school diploma is the minimum requirement; education up to and including a bachelor's degree may be preferred.
Degree Field
Certificate in administrative/clerical studies or bachelor's degree in communications or business may be helpful
Experience
1 years of experience with specific tasks, such as customer support, data entry or managing multi-line phone systems;
Key Skills
Customer service, oral and written communication, listening, managing files.
Computer Skills
Microsoft Office, excel, power point.
Technical Skills
Fax machines, calculators, photocopiers, postage machines, multi-line phone systems.
Languages
Excellent English & Greek is a must, other languages would be advantage .
